These terms and conditions are generally applicable to all contests organized by ROOTEDCON within the range of activities conducted in the context of the RootedCON Congress 2025.
ROOTED CON ASSOCIATION (hereinafter referred to as ROOTEDCON), with its registered office at Juan de Juanes Street, 8 (28007 Madrid), carries out various training, awareness, and communication activities within the territorial scope of Spain, particularly in the Community of Madrid, in which users may participate in accordance with the following terms and conditions:
Any individual over the age of 18 residing in Spanish territory is eligible to participate, provided they have a valid DNI or passport in the case of Spanish citizens, or a valid NIE and residence permit in the case of foreigners, at the time of the awarding of the prize if they are a winner.
Those who have been involved in the creation and design of the contest are not eligible to participate, nor are any employees, collaborators, volunteers, or organizers of any ROOTEDCON activities or their associated organizations, or their direct family members in any of the aforementioned cases.
Minors may participate in this contest with prior approval from ROOTEDCON. As the contest involves the awarding of a prize, ROOTEDCON will require authorization from the mother, father, or legal guardian for its delivery.
Participation in the 2025 edition is free of charge and will be done through registration via the system enabled on the ROOTEDCON registration website: https://reg.rootedcon.com. There is no other official registration procedure, so any form of participation in the contest that has not gone through registration on the aforementioned website will be considered invalid and, consequently, ineligible for receipt of any of the prizes.
ROOTEDCON will publish these same general conditions of participation and other associated details on its website: ways to participate, prizes, validity, etc.
ROOTEDCON may modify the contest's validity period depending on the number of contestants, committing to communicate the new conditions to the participants and always without prejudice to the rights previously acquired by a correct registration in it.
The contestant must correctly answer the questions posed and/or submit the material for the contest. The registration process on the website details the procedures for submitting materials, formal dates for submission and receipt of acceptance or rejection communications, and of the prizes, in case the contestant is a candidate for receiving one.
The winners of the contest will be those who obtain such status by meeting the criteria established in the mechanics and conditions of this, which will be published on the website. If any of the data provided by the user is not correct or if they could not be located through any of the contact means provided, the prize will be awarded to the next participant who comes closest to the winning score.
The deadline for registering creations or content for the contest is February 28 at 23:59:59. After that date and time, the form will be closed and no more content or creations can be registered.
The date of the resolution and communication of the jury's decisions will be March 4. Communication will be made by email whether you have won one of the prizes or not.
For the 2025 edition, the prizes will be in music tools and materials, classified as follows:
(estimated worth in 1,990 €)
| Model | Vendor |
|---|---|
| Syntakt | Elektron |
| HS5 (Bundle) | Yamaha / Thomann |
| Labyrinth | Moog |
(estimated worth in 970 €)
| Model | Vendor |
|---|---|
| Zen Delay | Erica Synths |
| JU-06a | Roland |
(estimated worth in 470 €)
| Model | Vendor |
|---|---|
| EP-133 KO II | Teenage Engineering |
| M50X | Audio Technica |
Additionally, all winners will receive a complimentary ticket to the RootedCON 2025 event in Madrid.
The photographs of the prizes and elements associated with them that may be published on the websites or other publishing channels of ROOTEDCON are merely indicative, and variations may occur in terms of accessory features of the product, always strictly adhering to the products listed in these prize tables.
The party responsible for the proper functioning and warranties of the product, which may be delivered as a prize, is the manufacturer or distributor in Spain. For these purposes, any complaint or claim about the product should be directed against these companies and their own customer service departments.
In accordance with the regulations of the Personal Income Tax, prizes awarded for participation in games, contests, raffles, or combinations are subject to withholding tax whenever the value of the prize exceeds an amount of 300 Euros.
The prize obtained in this contest will be subject to the relevant tax obligations. For these purposes, ROOTEDCON will send the winner a document certifying the value of the prize delivered for tax information purposes for their declaration.
The date of the resolution and communication of the jury's decisions will be March 4. Communication will be made by email whether you have won one of the prizes or not.
After the voting and evaluation period of the contest has ended, ROOTEDCON will contact the winner. If the winner cannot be located through any of the data provided within fifteen (15) days following the end of the submission deadline for the contest, the prize will become vacant.
ROOTEDCON will deliver the prize within ninety (90) days of its awarding, in the manner determined by ROOTEDCON, depending on its nature. If it has to be delivered in person and the winner does not collect it at the location designated by ROOTEDCON within one (1) month from the date indicated by the latter, the prize will be forfeited. Once the established deadlines have passed, no claims will be accepted regarding the non-delivery of any prize.
We inform you that the data provided will be processed by ROOTED CON ASSOCIATION, with its registered office at Juan de Juanes Street, 8 Madrid 28007. You can contact the Data Protection Officer of RootedCON Association at the following email address: dpo@rootedcon.com
If the way of participation is through registration as a user on the ROOTEDCON website, you can consult the privacy policy and the data protection policy, as well as the general conditions, at:
The legal basis for this processing is the execution of the conditions accepted by the users in these terms. The personal data provided will be kept for the duration of this initiative, as well as for the legally established periods to which we are obliged.
What are your rights when you provide us with your data?: Any person has the right to obtain confirmation on whether ROOTEDCON is processing personal data concerning them, and if so, access their personal data, as well as request the rectification of inaccurate data or, where appropriate, request its deletion when, among other reasons, the data are no longer necessary for the purposes for which they were collected.
Under certain circumstances, interested parties may request the limitation of the processing of their data, in which case we will only keep them for the exercise or the defense of claims.
Under certain circumstances and for reasons related to your particular situation, you may object to the processing of your data. In such case, ROOTEDCON will stop processing the data, except for compelling legitimate reasons or the exercise or defense of possible claims.
Also, in certain cases, the interested party may exercise their right to the portability of the data, which will be delivered in a structured, commonly used or machine-readable format to you or to the new data controller you designate.
The interested party may exercise their rights by sending a communication to the email address dpo@rootedcon.com, or by letter to the postal address Data Protection Office of ROOTEDCON, at José Sánchez Pescador Street, 12 Madrid 28007, proving their identity and specifying the right they wish to exercise.
In any case, the interested party can file a complaint with the Spanish Data Protection Agency (as the competent Control Authority in data protection matters), especially when they have not obtained satisfaction in the exercise of their rights, by writing to Spanish Data Protection Agency C/ Jorge Juan, 6 28001-Madrid or through the website https://www.aepd.es.
By participating in the promotional action and/or registering on the ROOTEDCON website, the participant accepts these terms and conditions (which can be consulted at any time on the website https://reg.rootedcon.com/compliance/musicchallenge) and the criteria of ROOTEDCON regarding the resolution of any issue arising from the contest in which they participate. To this end, ROOTEDCON reserves, as far as the law allows, the right to modify the terms and conditions at any time if circumstances require it. The modification will be announced and will come into effect from the date of its announcement, without the contestants being able to make any claim against ROOTEDCON for this.
Likewise, the participant gives their consent for the publication of their data (name) on the website, social networks, and other publishing and communication media of ROOTEDCON in case they win any of the contests and/or promotions, as well as, where appropriate, the photographs or images and audiovisual recordings of the prize delivery.
The contestants guarantee that the contents submitted to the contest are their own creation, that they possess the copyright and performance rights for all the resources used in them. They also guarantee that these are original and exclusive contents for this contest. Creations previously registered with any intellectual property rights entity are automatically excluded from participation in the contest. Contestants must communicate this situation to the organization, leaving ROOTEDCON completely exempt from any type of responsibility for lack of knowledge due to non-communication or incorrect information provided by the contestant.
Contestants may submit multiple original creations to the contest, with the obvious advantages in terms of chances of being awarded, explicitly excluding the receipt of more than one prize per participant.
The maximum number of creations that can be sent by participant is five (5).
Contestants agree to the exclusive, free-of-charge transfer of exploitation or economic rights (reproduction, distribution, public communication, etc.) in favor of ROOTEDCON (article 48 of R.D. 1/1996 of the Intellectual Property Law in Spain) for all works and creations submitted to the contest.
ROOTEDCON commits to maintaining the author details in any publication or communication of these works, always without prejudice to the rights acquired by the exclusive transfer of the property. This exclusive transfer will be made without any time limit.
Additionally, this exclusive transfer is made in any of the forms of exploitation and in all territorial areas given ROOTEDCON's predominantly digital operation.
All works submitted to the contest may be explicitly registered in the Intellectual Property Registry or other means considered relevant for this purpose, always in accordance with the premise accepted by the contestant of the exclusive transfer.
The creative contents submitted to the contest may have been enriched through Artificial Intelligence tools and by using resources generated through this. However, creative resources that have been entirely generated through the use of these types of technologies will not be considered valid. It is a requirement of the contest to deliver the raw materials of the tools used for the creation of the submitted contents.
The submission of audiovisual or creative material (hereinafter referred to as the Content) implies the sender's acceptance of the following conditions:
What is the purpose of processing your personal data?: The data provided will be processed by ROOTEDCON for the purpose of managing the material received for publication and/or broadcast in different media.
Likewise, based on the legitimate interest of ROOTEDCON, the data provided will become part of the documentary fund of ROOTEDCON for the purpose of broadcasting, reproducing and/or distributing them.
How long will we keep your data?: The Contents provided that are ultimately included in the programs will be kept together with the rest of the content of the program in which they have been broadcast, as well as for the legally established periods to which we are obliged.
Recipients: The Contents and, where appropriate, the identifying data of the person sending them, may be communicated to the companies in charge of the production of the creative contents or channels in which they are to be broadcast, as well as to other collaborating companies of ROOTEDCON for their use in their own media.
The specific provisions on data protection can be consulted on the website: https://reg.rootedcon.com/compliance/gdpr.
The evaluation panel will be composed of members of ROOTEDCON, División Sonora, Mondo Sonoro and other individuals deemed relevant to the evaluation process.
The criteria for eligibility for the prizes will be assessed in terms of impact percentages on the final score out of a maximum of 100 points. These criteria are: